AI VOICE RECEPTIONIST FOR HVAC — Live in 7 Days

The Call You Miss at 9 PM Is a Job Your Competitor Books by 9:03

Arkaso AI deploys an AI voice receptionist that answers every call — after hours, weekends, mid-job — screens emergencies, and books the appointment. Built for HVAC contractors.

Most HVAC Calls Come In When You Can't Answer

You're under a unit, on a roof, or off the clock. The homeowner doesn't wait. They call the next company on the list.

You don't have a marketing problem. You have a coverage problem. Every ring you can't catch is a job, and a customer, walking to your competitor.

What the Arkaso AI Voice Agent Does

One system. Fully deployed. Answering 24/7.

  • Answers Every Call:

    Picks up every inbound call, day or night — after hours, weekends, holidays, or when you're on a job. No voicemail, no missed emergency.

  • Screens & Books:

    Figures out whether it's a real emergency or a routine job, captures the caller's details, and books the appointment straight to your calendar during the call.

  • Sounds Like Your Shop:

    Answers as your company, in your service area, with your services. Callers reach a professional front desk — not a voicemail or a generic robot.

Deployed in 7 days

We build the whole thing around your business — your services, your service area, your hours. We connect it to your existing line with call forwarding, so your customers call the same number they always have. You choose whether it answers every call or only the ones you'd otherwise miss. You touch nothing technical.

Don't Take Our Word for It. Call the AI Right Now.

This is the exact system we deploy. Call the line, ask it anything a customer would, and hear how it handles a real call. No signup.

  • Under 2 seconds / to answer, 24/7

  • 7 days / from kickoff to live

  • 300–1,000 minutes / included every month, by plan

Do the math on your own shop. Six after-hours calls a month at your average ticket is six jobs going to voicemail. Plans start at $149 a month.

Simple Pricing. Three Plans.

Three plans. Every number up front.

  • For small shops

    After-Hours — $149/month + $497 one-time setup

    For 1–2 truck shops. Answers your nights, weekends, and missed calls, screens emergencies, and books the job or texts a booking link.

    • Nights, weekends, and missed calls

    • Books the job or texts a booking link

    • Emergency escalation on every call

    • Standard HVAC agent, set up with your details

    • Live in 7 days — or your clock doesn't start

    • 300 minutes included. Over that, $0.35/min, with a text at 80%.

    • Answers in English

    • Month-to-month after setup

    Book a Free 20-Minute Call


  • For growing shops

    Full Coverage — $249/month + $297 one-time setup

    For 3–5 truck shops. Answers every call, 24/7, in English and Spanish, and books straight into Jobber or Housecall Pro.

    • Answers on the first ring, 24/7

    • Books into Jobber or Housecall Pro

    • Emergency escalation on every call

    • Custom-built for your business, plus a monthly call report

    • Live in 7 days — or your clock doesn't start

    • 500 minutes included. Over that, $0.35/min, with a text at 80%.

    • Answers in English and Spanish

    • Month-to-month after setup

    Book a Free 20-Minute Call


  • Most Popular

    Done-For-You — $497/month, no setup fee

    For 5+ truck shops. Everything in Full Coverage, plus a week-one review of every call, no-show recovery, and the 30-day booked-jobs guarantee.

    • Answers on the first ring, 24/7

    • Books directly onto your calendar

    • Up to 1,000 minutes of calls a month

    • Week-one review of every call, plus priority tuning

    • Live in 7 days — or your first 3 months don't start

    • 1,000 minutes included (most shops use 350–600). Over that, $0.35/min, with a text at 80%.

    • Answers in English and Spanish

    • 7-day guarantee. Book 3+ jobs in your first 30 days or month 4 is free.

    Book a Free 20-Minute Call


Done-For-You: first three months prepaid at $1,491, then $497 a month, no setup fee. After-Hours and Full Coverage have a one-time setup fee and are month-to-month. If it books one job a month you'd otherwise have missed, it's paid for itself.

Stop Sending Jobs to Voicemail

Book a free 20-minute call. If your phone isn't the problem, I'll tell you that straight.

  • 01 — Discovery Call (Day 1) 20 minutes. You tell us your trade, services, service area, and how you want jobs booked.

  • 02 — Custom Script Built (Days 2–3) We build your AI script around your specific business — your services, your pricing approach, your booking process. You approve it before anything goes live.

  • 03 — Full System Deployed (Days 4–6) Calendar integration, CRM pipeline, SMS follow-up, and call routing — all connected and tested.

  • 04 — You Go Live (Day 7) Your AI answers its first call. You stop losing jobs to voicemail permanently.

Stop Losing Jobs to Voicemail.

Build My AI System →

Book a free 20-minute Call. We'll show you exactly how many calls your business is missing, what that's costing you in real dollars, and how the Arkaso AI Voice System fixes it — specific to your trade and service area.

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Frequently Asked Questions

How long does setup take?

Seven days or less from your first call to going live. We handle the script writing, calendar integration, and CRM setup. You don't touch a technical setting.

Does it work with my existing phone number?

Yes. We don't change your number. We set up forwarding so when your line rings and nobody picks up, it routes to the system. Your customers keep calling the same number they always have.

Does it answer every call, or only the ones I miss?

Your choice, and most owners pick missed calls only. Your phone rings normally, you pick up when you can, and the system steps in when nobody answers. You're not handing your customers to a machine — you're catching the ones you were going to lose anyway.

What happens when someone calls with an emergency?

It screens for real emergencies first — gas smell, carbon monoxide, active flooding, no heat in freezing weather with vulnerable people in the house. Those escalate to your on-call tech immediately with the caller's information already collected. Everything else books as a next-morning appointment.

Will it sound robotic to my customers?

When it's built right, most callers don't notice. The voice is natural and the answers are specific to your business — your service area, your hours, the brands you work on. When these get built badly, with generic scripts and wrong answers to basic questions, people notice immediately. That's why every agent is set up and tested around your business before it goes live. Full Coverage and Done-For-You are custom-built from scratch; After-Hours starts from our standard HVAC agent, filled in with your details.

Does it work after hours and on weekends?

Yes. It answers 24/7, including nights, weekends, and holidays. Real emergencies go to your on-call tech; everything else books as a next-morning appointment.

What can't it do?

It doesn't diagnose equipment or quote repairs — that's your technician's job. It won't handle every unusual call perfectly; anything strange gets flagged instead of guessed at. And it won't fix a marketing problem. If your phone isn't ringing at all, this isn't your issue and we'll tell you that on the call.

What if I'm already using an answering service?

Answering services take messages. This books the appointment directly on your calendar, knows your service area and your equipment brands, and escalates real emergencies to your on-call tech. Different job.

Can it handle calls specific to my trade?

Yes, because we build it around your business. It knows your service area, the brands you service, your hours, your dispatch rules, and how you want different situations handled.

What if I need to speak with the customer myself?

You get a recording and full notes on every call. If something needs your attention, you call back with all the context already in front of you. And anything the system can't handle confidently gets flagged for a human callback rather than guessed at.

How much does it cost?

Three plans. After-Hours is $149/month plus a $497 setup fee, with 300 minutes for nights, weekends, and missed calls. Full Coverage is $249/month plus $297 setup, with 500 minutes, every call, and Spanish. Done-For-You is $497/month with 1,000 minutes and no setup fee; the first three months are prepaid at $1,491. Overage on every plan is $0.35/min, with a text at 80%. Every plan is live in seven days, or your clock doesn't start.

Is there a long-term contract?

No. After-Hours and Full Coverage are month-to-month after a one-time setup fee. Done-For-You is prepaid for the first three months at $1,491, then month-to-month. If it's not working for you, cancel.

How do I know it's actually working?

Full Coverage and Done-For-You include a monthly report showing calls answered, leads captured, and appointments booked. On every plan you can pull up any call recording any time. The number that matters shows up on your calendar.

What if it gets something wrong?

You'll hear it. Every call is recorded and you review them the first week. We adjust the prompts based on what you find, and that's part of deployment, not an extra charge.

Weekly tips for HVAC businesses capturing more calls, booking more jobs, and recovering revenue you're currently losing. No fluff. Just what works.

AI Voice Receptionist for HVAC Contractors. Never Miss a Job Call. Never Lose Revenue to Voicemail.

Arkaso AI: 613 Hillsborough Street,

Raleigh, NC 27603 (984) 529-8484

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Arkaso AI serves HVAC contractors across the United States.